1. Scope
This Procedure covers how every GCSB board, committee and panel role is filled.
2. Open vacancies
- Every unfilled role is published on the Vacancies page with its role policy: minimum credential, prerequisites and terms.
- Applicants submit their name, CV and a statement of why they want the role through the online application form.
- CVs are stored privately and are seen only by authorised administrators.
3. Held offices
Offices currently held by a named person are not listed as vacancies. Applications for the next term of these offices follow the formal appointment process on the Appointments page.
4. Stages of the formal appointment process
- Application - online form with CV and statement.
- Eligibility check - against the published credential and prerequisites.
- Conflict check - declarations under GCSB-POL-003.
- Interview - held remotely.
- Selection - decision recorded with reasons; connected persons recused.
- Appointment - confirmed in writing and published on the Governance page.
5. The founder's office
The offices of President & Chair of the Governing Council and Managing Director / CEO are permanent. Neither is ever opened for application, including future terms, and no application can be made for either office.
6. Connected persons
Candidates connected to a GCSB office holder follow the additional safeguards in GCSB-POL-003, section 5.
7. Publication
Every filled role is shown on the Governance page with the holder's name and a link to their profile.
8. Policy control
- Approval authority: Governing Council.
- Revision history: version 1.0 (13 October 2026) first issue; version 1.1 added the Registrar and the Fellowship & Nominations Committee Chair to the formal appointment process; version 1.2 adds this Policy control section.
- Review date: reviewed at least once a year; next review no later than 13 October 2027, and whenever the list of offices changes.
- Precedence: subordinate to the Governance Charter (GCSB-POL-001). Permanent founder offices are excluded from every application cycle, as the Charter provides.